Archives

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How do I calculate overtime for my salaried nanny? What about compensation for occasional overnights?

Most regular nannies are paid on a guaranteed pay basis. What this typically means is that the family agreed to pay the nanny a pre-determined salary for a given number of hours in a pay period. The full time nanny work schedule is often more than 40 hours per week. It is important to remember,… Read more »

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What about tracking the nanny’s hours? What is required?

Fair Labor Standards Act (FLSA) states that due to the nature of their work and duties, nannies and other household workers are employees, are hourly workers,  and are covered by minimum wage and overtime laws. The FLSA requires employers to maintain accurate and complete contemporaneous time records for tracking hours worked by an employee. When… Read more »

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Do I need a nanny contract or work agreement? A nanny contract or work agreement is not legally required under Federal law, but you SHOULD take the time to write one up anyway. It is a best practice that protects the family and provides a point of reference to both parties when there are questions or misunderstandings. A written nanny work agreement helps the family... Read more »

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How often do I need to pay or remit the “nanny taxes”?

Many wonder how to pay nanny taxes and how often to file. Understand that the federal and state filing schedules are NOT synchronized. Additionally, not all states have the same reporting schedule. Federal Employment Taxes: Employers of domestic workers must, at a minimum, make annual payments for Social Security, Medicare and Withheld Income Tax (if… Read more »

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How are the nanny’s (employee’s) payroll taxes paid? Our Ultimate Guide to Nanny Payroll Taxes Requirements Whether your nanny works full-time, part-time or lives with your family, the odds are likely that in the eyes of federal and state governments, they are an employee of your household. That means that you, as the nanny's employer, need to make sure that you're following state,... Read more »

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Do I need to hire a U.S. citizen to be our nanny or dad’s caregiver? SUMMARY: You may legally hire a U.S. citizen, an alien lawfully admitted for permanent residence, or an alien with a valid work permit. You are required to verify your candidate's employment eligibility using » Form I-9. Aliens with a valid work permit are eligible for and should have a valid Social Security Number. It is... Read more »

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7 Rules When Hiring Senior Home Care

When hiring senior home care you must approach this methodically and not skip important steps. 1. Job Description and Household Rules Your first step is to do a needs assessment. The more specifically you can identify your senior’s needs – physical, medical and emotional – the better equipped you will be to define senior home… Read more »

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Senior Caregiver Employment Application Tips

Is a senior employment application really necessary? Imagine this… A lovely person is sitting in your mother’s living room. Lately you and mom acknowledge that it would be better if mom had some help at home so she could continue to live at home, even as living there has become somewhat difficult. There are some… Read more »

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G-5, A-3 and NATO-7 Domestics: Guidance on Income Taxation

DISCLAIMER: HomeWork Solutions specializes in payroll and payroll tax compliance for household employers. We cannot assist clients with personal income tax matters per Internal Revenue Service regulations. We strongly encourage G-5 visa holders to obtain qualified professional assistance with their income tax filings, most especially in the first year they file. The following is provided… Read more »

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G-5, A-3 and NATO-7 Domestics: Help Completing IRS Form W-4

IMPORTANT: HomeWork Solutions specializes in payroll and payroll tax compliance for household employers. We cannot assist clients with personal income tax matters per Internal Revenue Service Regulations. The following is provided as general background only to assist in completion of the IRS Form W-4, and all questions should be directed to professionals licensed to prepare… Read more »

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